1. Working Papers
Delegates may propose working papers for the committee’s consideration. Working papers are intended to aid the Committee in its discussion and formulation of draft resolutions and should be written in draft resolution format.
Typically, the authors of a working paper should indicate the name of the committee, the topic under discussion, and the signatories who feel this paper is worth discussing at the top of the first page.
Working Papers are not official documents, but do require the signature of the Director in order for it to be copied and distributed. Once distributed, it is considered introduced and delegates may begin to refer to that Working Paper by its designated number. No formal introduction of a working paper is needed.
A Draft Resolution can be introduced when it receives the approval of the Director and is signed by 20% of the countries (sponsors + signatories) in the committee. The final number of countries required for each committee will be publicized at the beginning of each session, as it is contingent on the eventual attendance of the committee.
Note that the contents of a Draft Resolution must have been discussed during the formal and informal debate. Clauses that have not been discussed but are included in the document may be grounds for rejection by the Director.
Sponsors are Member States which have contributed to the formulation of the draft resolution. Any delegate can sponsor only one Draft Resolution and can withdraw it at any time by submitting a request in writing to the Director. If a delegate wishes to sponsor another Draft Resolution, that delegate will have to withdraw his/her sponsorship of the initial draft resolution.
Signatories are Member States and Observer Entities which do not necessarily agree with the Draft Resolution, but see potential in its contents, therefore deserving of further discussions, which means that the signatory believes that the draft resolution has the potential for further discussion. As such, the signatory has no further obligations towards the draft resolution and can be party to numerous draft resolutions.
After a Draft Resolution has been approved by the Director and distributed to all delegates, a motion to introduce the Draft Resolution is in order.
When a Draft Resolution is introduced, it will remain on the floor until a Draft Resolution on that topic area has been passed or until debate on that specific Draft Resolution is voted down, or withdrawn by all of its sponsors. No delegate may refer to a Draft Resolution until it is formally introduced. A Draft Resolution that has not been formally introduced may not be voted upon during substantive voting.
When there are more than one Draft Resolution on the floor, delegates may refer to the Draft Resolution by its designated number.
More than one Draft Resolution may be on the floor at any one time, but at most one Draft Resolution is passed per topic area.
After the Q&A session, the debate proceeds according to the General Speaker’s List for that topic area, delegates may motion for moderated caucus to discuss on the Draft Resolution(s), submit amendments or motion to close debate and enter voting procedure.
Delegates may amend the operative clauses of any Draft Resolution that has been introduced. No amendments to preambulatory clauses are in order. Amendments to amendments are out of order.
When there are more than one amendment on the floor, delegates may refer to the amendment by its designated number.
An amendment is classified into two types: Friendly and Unfriendly Amendment.
3.1 Friendly Amendment
A Friendly Amendment is one whose sponsors include all the sponsors of the draft resolution at which it is directed.
A Friendly Amendment requires the approval of the Director but no signatories are required.
After a friendly amendment has been approved by the Director, the Moderator shall read out the changes, which are to be immediately incorporated into the Draft Resolution at which it is directed.
3.2 Unfriendly Amendment
An Unfriendly Amendment is one whose sponsors do not include all the sponsor of the DR at which it is directed.
An Unfriendly Amendment must have the approval of the Director and must also be signed by 20% of the countries in the Committee (including sponsors + signatories). The final number of signatories required for each committee will be publicized at the beginning of each session, as it is contingent on the eventual attendance of the Committee.
After a unfriendly amendment has been approved by the Director, a motion to introduce the amendment is in order. This is a procedural motion and requires a simple majority to pass.
Once passed, the formal debate is paused and the Committee will debate and vote on the unfriendly amendment. Only one unfriendly amendment can be debated on at any time.
Once an unfriendly amendment is passed, the Committee returns to the formal debate and the amendments are to be immediately incorporated into the Draft Resolution at which it is directed. The Committee returns to the formal debate after voting for the unfriendly amendment, regardless of the outcome of the vote.
4.1 Resolution Format Guide
The ultimate goal of each committee is to produce a draft resolution, or its equivalent, detailing the collective action to be taken to solve the problem at hand. The solutions outlined in the draft resolution reflect the content of the discussions during the formal debate and caucuses as well as the level of consensus reached. In order to formulate an effective draft resolution, realistic and innovative solutions must be incorporated into the document.
Generally, each clause is elaborately expounded with subclauses to deal with specific subtopics of the main problem. A typical draft resolution consists of two parts: heading and body.